The K-WEB has an Email Notifications function that allows sending an email message to selected cardholders.
In order to use the K-WEB Email Notifications function, you must have the SMTP Email Setup completed in the Keyscan Client software. The SMTP Email Setup is accessed from the Site Setup menu > Site Information Search > Site Information screen. The SMTP Email Setup routes email notifications through a mail server or exchange server. Setting up the SMTP Email function requires an IT administrator, since settings are based on established mail server protocols.
Steps to Issue an Email Notification
From the K-WEB main screen, click on the icon above Card Holder Database, and select Search Card Holders.
From the Search Criteria screen, if required, click on the down arrow to the right of Select Site, and select the appropriate site from the drop down list.
Using the search criteria fields, perform a search to list the intended email recipients.
Email recipients must have an email address listed in the Email Address field in their card records; otherwise the email will not be distributed.
Click on the Find Cards button.
To the left of the First Name column do one of the following steps:
To select all listed cardholders, click in the box directly to the left of the First Name heading. All the boxes are selected as indicated by the check mark.
To select only some of the listed cardholders, click in each box to the left of the individual cardholder. If there is more than 1 page of cardholders, click on the >> arrows above the column headings to advance to the next screen of listed cardholders.
When you have completed selecting cardholders, click on the Send Email Notification to Selected Cardholders.
Complete the Reply to Email field. This will be the address shown in the From: line of the email.
Enter a subject of the email in the Subject text box.
In the Email Body text box, type the email notification message.
Click on the Send Email Notification button.
Click on the Exit button to return to the main screen.